What Active and Inactive inventory items mean

Inventory status controls whether an item should be treated as a normal active stock item or kept only for old records and history.

Active items

• Active items are normal items you currently sell or track.
• They appear as usable stock items in relevant workflows.
• They should have correct prices, stock levels, units, and low stock alert levels.

Inactive items

• Inactive items stay in old records but should not be treated as normal active stock.
• Use inactive for discontinued items.
• Use inactive for old test items.
• Use inactive for products you no longer sell.
• Use inactive when permanent deletion is blocked because the item is linked to old business records.

Mark item active

• If an inactive item should be used again, open the item and use Mark item active where available.
• Reactivate only if the item should be available again for normal stock activity.

Why inactive is safer than deleting

• Old invoices, bills, sales, and movement records may still refer to the item.
• Deleting a linked item could damage reporting history.
• Inactive keeps old records intact while removing the item from normal active use.