How sales and invoice payments affect inventory stock

Bizwazi can reduce inventory stock when stock-linked sales are recorded. It can also reduce stock when invoice payments are added to Sales for invoice lines linked to inventory.

Manual sales

• A manual sale records income only.
• Manual sales do not reduce inventory stock unless they are created as stock-linked sales.

Stock-linked sales

• A stock-linked sale uses inventory items.
• Bizwazi calculates the sale total from selected items and quantities.
• When saved, stock can reduce automatically.
• If the sale is edited or deleted, stock may be restored or adjusted depending on the action.

Invoice payments added to Sales

• An invoice can contain inventory-linked lines.
• Saving the invoice alone may not reduce stock immediately.
• Stock is reduced when an invoice payment is added to Sales for inventory-linked lines.
• This connects stock movement to actual payment/sales recognition.

When stock may not reduce

• The invoice line is a custom item or service.
• The invoice payment was not added to Sales.
• The item is not linked to inventory.
• Stock is too low and Bizwazi blocks the deduction.

Why stock can restore

• If a stock-linked sale is deleted, stock can be restored.
• If a sale is edited, Bizwazi may restore old stock movement and apply the corrected movement.
• If an invoice payment linked to a sale is deleted, its linked sales record can also be removed and stock restored where applicable.