How invoice items work: inventory items and custom services

Invoice items are the products or services being billed to the customer. In Bizwazi, an invoice item can be linked to inventory or entered as a custom item/service.

Inventory items

• Use an inventory item when the invoice line is a stock item already saved in Bizwazi.
• The invoice can show the item name, SKU, quantity, unit price, and line total.
• Inventory selection is useful for mini-marts, shops, salons selling products, hardware shops, and food kiosks with stock.
• The invoice page can show an Inventory badge on linked lines.

Custom items and services

• Use a custom item or service when the item is not part of your stock list.
• Examples include consultation, delivery fee, repair service, labour, design work, tutoring lesson, or a one-off service.
• Custom products and services can be saved without linking to stock.
• Custom invoice lines do not reduce inventory stock.

Quantity, unit price, and line total

• Quantity is how many units or hours are being billed.
• Unit price is the price for one unit.
• Line total is quantity multiplied by unit price.
• The invoice summary adds line totals together.

Stock warning

• Bizwazi may allow you to save an invoice even if the quantity is higher than current stock.
• Stock is only reduced later when an invoice payment is added to Sales for inventory-linked lines.
• If stock is too low at that payment stage, Bizwazi can block the stock deduction.