What are bills in Bizwazi?

Bills are used to record money your business owes or has paid to a supplier.

A bill is useful when you want to keep a proper record of something bought for the business, especially when the purchase has a supplier, an invoice number, a receipt, several line items, or stock that needs to be updated.

Examples of bills include:

• Buying stock from a supplier
• Paying for packaging
• Buying shop supplies
• Receiving a supplier invoice
• Paying for rent, electricity, internet, or other business costs
• Uploading a receipt or PDF invoice for business records

Bills are more detailed than a simple expense. An ordinary expense is usually quick: amount, category, payment method, and date. A bill gives you more control because it can include supplier details, bill items, attachments, and links to expense categories.

When should you use Bills?

Use Bills when the cost came from a supplier or when you want to keep a document trail.

For example, if you bought goods from a wholesaler and received a PDF invoice, record it as a bill and attach the PDF. If you bought small items quickly and only need to record the money spent, an ordinary expense may be enough.

Why Bills matter

Bills help you keep better records for:

• Supplier tracking
• Expense category reporting
• Stock purchases
• Receipt storage
• Business cost control
• Profit reporting
• End-of-day checking

Bills are especially useful for small shops, mini-marts, food businesses, service businesses, and businesses that buy stock regularly.