How bills are linked to expenses

Bills and expenses are connected because a bill usually represents money spent by the business.

When you record a bill, Bizwazi can use the bill information to help show business costs in your expense records and reports.

Simple expenses

A simple expense is best for quick spending records.

Example:

Paid KSh 300 cash for airtime.

This can be entered directly as an expense.

Bills

A bill is better when the purchase needs more detail.

Example:

Bought KSh 12,000 of shop stock from a supplier and received a PDF invoice.

This should be entered as a bill because it includes a supplier, items, and possibly an attachment.

Why not only use expenses?

You can use expenses for simple costs, but bills give stronger record keeping.

Bills allow you to record:

• Supplier name
• Bill reference
• Multiple line items
• Expense categories per item
• Uploaded receipts or PDFs
• Stock purchase links
• More detailed notes

How this affects reports

When bills are linked to expense categories, your reports can show more accurate business costs.

This helps with:

• Daily profit
• Weekly expense review
• Monthly cost analysis
• Stock purchase tracking
• Supplier spending review

Best practice

Use Expenses for quick one-line costs.

Use Bills when there is a supplier, receipt, PDF, stock purchase, or multiple items.