Bills

Bills versus expenses

Updated 7 May 2026 · Featured guide
Understand when to use Bills and when to use Expenses.

Bills and expenses both relate to business costs, but they are useful in different situations.

Use Expenses when

  • You paid immediately.
  • You only need a simple cost record.
  • There is no supplier bill to track.

Use Bills when

  • A supplier issued a bill or invoice.
  • You need to track unpaid or part-paid amounts.
  • You want bill items.
  • The bill may update stock.
  • You need supplier history.

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