How to create a bill

Use the Bills section when you want to record a supplier bill, receipt, invoice, or business purchase.

Step 1: Open Bills

Go to:

App → Bills

Then choose Add Bill or Create Bill.

Step 2: Choose or add the supplier

Select the supplier from your existing supplier list.

If the supplier is not already saved, you can add the supplier while creating the bill.

This helps Bizwazi show you which suppliers your business buys from most often.

Step 3: Enter the bill details

Add the main bill information, such as:

• Bill date
• Supplier
• Reference or invoice number, if available
• Payment account, such as Cash, M-PESA, or Bank/Card
• Notes, if needed

The bill date should match the day the purchase happened or the date on the supplier invoice.

Step 4: Add bill items

Each bill can contain one or more items.

For each item, enter:

• Description
• Quantity
• Unit cost
• Expense category
• Whether it should update stock, if the item is linked to inventory

Examples:

Step 5: Attach the receipt or PDF

You can upload a photo, scanned document, or PDF invoice.

This makes it easier to check the bill later and prove what the business paid for.

Step 6: Save the bill

After saving, the bill becomes part of your business records.

Depending on how your Bizwazi setup is configured, the bill may also be reflected in expenses and reports.