Common bill mistakes to avoid

Bills are powerful, but they need to be entered carefully.

Here are common mistakes to avoid.

Using the wrong expense category

Do not put everything under “Other”.

Use the category that best describes the cost.

For example:

• Stock should go under stock purchases
• Delivery costs should go under transport
• Electricity should go under utilities
• Bags and packaging should go under packaging

Forgetting to attach the receipt

If you have a receipt, photo, or PDF, attach it to the bill.

This makes it much easier to check the purchase later.

Entering the wrong date

Use the correct bill date.

This helps daily, weekly, and monthly reports stay accurate.

Updating stock when it is not stock

Only use stock update features for inventory purchases.

Do not update stock for rent, utilities, cleaning, internet, or general expenses.

Entering one large total when the bill has different costs

If a bill includes different types of costs, split them into separate bill items.

This gives better reports.

Not checking supplier names

Choose the correct supplier.

If supplier names are duplicated or spelled differently, your supplier reports may become messy.