What the Expenses button shows in Bizwazi

The Expenses button opens the page where you record and review money spent by your business. This page helps you understand where money is going, keep receipts, protect your daily profit figures, and explain why Cash, M-PESA, or Bank/Card balances have reduced.

What you can do on the Expenses page

• Record a new expense using the Add Expense button.
• Choose the account the money came from: Cash, M-PESA, or Bank/Card.
• Choose a category such as Stock/Supplies, Transport, Rent, Wages, Utilities, Airtime/Data, M-PESA/Bank Fees, Permits, Marketing, Repairs, Loans, or Other.
• Add a note explaining what the expense was for.
• Attach a receipt image or PDF.
• Open an attached receipt later.
• Search old expenses.
• Filter expenses by period, category, or account.
• Review expenses for today, this week, month to date, year to date, or since start.
• Open supplier bills when an expense is linked to a bill payment.
• Edit or delete ordinary expenses where allowed.

Why this page matters

• Expenses reduce your profit.
• Expenses reduce the balance of the account they were paid from.
• Expenses affect the Dashboard, Accounts page, Reports Centre, and daily reconciliation.
• Expense records help explain where business money went.
• Receipt attachments help keep evidence for your records, accountant, or later review.

Main benefit

• When expenses are recorded properly, Bizwazi can show a more realistic daily profit instead of only showing sales.
• You can see whether the business is actually making money after transport, rent, wages, stock, utilities, fees, and other costs.
• You can spot spending patterns before they become a cash-flow problem.