How linked bill payment expenses work

Some expenses are created when you record a supplier bill payment. These expenses are marked Linked to bill payment and show an Open Bill action.

What Linked to bill payment means

• The expense is connected to a supplier bill.
• The payment was recorded through the Bills workflow.
• The expense helps show that money left Cash, M-PESA, or Bank/Card.
• The bill keeps the supplier, bill reference, due date, payment status, and outstanding balance information.

Why Open Bill is shown

• Open Bill lets you view the original supplier bill.
• The bill explains what the payment was for.
• The bill may show whether it was paid in full or in parts.
• The bill may include supplier details, bill items, documents, and balance information.

Important warning

• If an expense is linked to a supplier bill payment, it is usually better to correct the payment from the bill workflow rather than treating it as a normal standalone expense.
• This helps keep expenses, supplier bill balances, and payables consistent.

Common examples

• Supplier bill payment - Kiambu Whole Suppliers.
• Supplier bill payment - Nairobi Whole Salers.
• Bill #67.
• KWS-007.
• ELECTRICITY-001.