How the All expenses list works

The All expenses list shows the individual expense records saved in Bizwazi. Each expense card gives the category, account, date, amount, note, receipt status, and available actions.

What each expense card can show

• Category shows what the expense was for, such as Transport, Stock/Supplies, Wages, Rent, Repairs, or M-PESA/Bank Charges.
• Account shows where the money came from: Cash, M-PESA, or Bank/Card.
• Amount shows the expense value in KSh.
• Date and time show when the expense was recorded for.
• Note explains the expense if a note was entered.
• Receipt attached shows that a receipt image or PDF was uploaded.
• Linked to bill payment shows that the expense came from paying a supplier bill.
• Open receipt lets you view the attached receipt.
• Open Bill lets you view the linked supplier bill.
• Edit and Delete are available for ordinary expenses where changes are allowed.

Why some cards look different

• Ordinary expenses can usually be edited or deleted.
• Expenses linked to supplier bill payments should be checked through the bill workflow.
• Expenses with receipts show an Open receipt action.
• Expenses without notes may show a dash.

Why the list is useful

• It helps you find wrong amounts, wrong accounts, wrong dates, and duplicate expenses.
• It lets you check whether a receipt was attached.
• It helps you trace supplier bill payments back to the bill.
• It makes it easier to explain why cash, M-PESA, or bank/card balances changed.