Expenses
How notes work on expenses
Learn when to add a note and what makes a useful expense note.
Notes are optional, but they make expense records easier to understand later. A note is especially useful when the category does not fully explain the spending.
When to add a note
- Add a note when the expense is unusual.
- Add a note when you may need to explain the expense to someone later.
- Add a note when the expense relates to a specific supplier, customer, job, delivery, or bill.
- Add a note when the category is broad, such as Other, Stock/Supplies, or Repairs.
- Add a note when the receipt alone may not be clear.
Examples of useful notes
- Bus fare.
- Shop rent.
- Pet food stock for the shop.
- Supplies and sticks.
- Supplier bill payment - Nairobi Whole Salers.
- Electricity token.
- Repair of freezer.
Why notes help
- They help you remember what happened.
- They make search more useful.
- They help explain old expenses.
- They support cleaner records for an accountant or business partner.
Was this guide useful?
Bizwazi helps small businesses record sales, expenses, invoices, inventory, bills, transfers and daily balances so the money makes more sense.