Cash Control & Discrepancies
How to avoid duplicate sales and expenses
Avoid entering the same sale or expense more than once.
Duplicate records can make sales, expenses, profit and balances wrong.
How duplicates happen
- A sale is entered twice by mistake.
- An expense is recorded again from a receipt.
- A payment is added once as an invoice payment and again as a normal sale.
- A supplier payment is added as both a bill payment and a normal expense.
How to avoid duplicates
- Search before entering older records.
- Check recent activity.
- Use notes for corrected entries.
- Record invoice payments from invoices.
- Record bill payments from bills.
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