Why supplier deletion may be blocked

Bizwazi may block supplier deletion when linked records exist. This protects your business history and prevents bills, stock records, and reports from losing important context.

Why deletion can be blocked

• The supplier has linked bills.
• The supplier has linked inventory items.
• The supplier has stock value connected to it.
• The supplier has outstanding bills.
• The supplier is part of historical reporting.

Why this protection matters

• Deleting a supplier with linked bills could make old payables harder to understand.
• Deleting a supplier linked to inventory could remove the explanation of where stock came from.
• Deleting linked suppliers could damage reports and audit history.
• For small businesses, historical supplier records are useful when checking debts, purchases, and supplier relationships.

What to do instead

• Mark the supplier inactive.
• Edit the supplier details if the information is wrong.
• Move linked inventory items to another supplier if the supplier link is incorrect.
• Review and complete outstanding bills.
• Keep the supplier record for history.

When deletion may be allowed

• Deletion may be allowed when the supplier has no linked records and is safe to remove.
• For example, a duplicate supplier created by mistake with no bills and no stock links may be deletable.

Example

• If Delivery Service Are Us has 2 linked bills and KSh 20,100 outstanding, deletion is blocked because those records still need supplier context.