How to use suppliers for bill-only payees

Not every supplier provides stock. Some suppliers are better understood as bill suppliers or payees. These are people or businesses your business pays for services, rent, utilities, repairs, transport, or other non-stock costs.

What bill-only supplier means

• A bill-only supplier is used for supplier bills and payables, not for inventory stock.
• This supplier type is useful when the supplier does not provide goods you track or sell as stock.
• Bill-only suppliers can still be very important because they affect cash flow and outstanding amounts.

Examples of bill-only suppliers

• Landlord or property manager.
• Electricity provider.
• Water provider.
• Internet provider.
• Cleaning service.
• Security service.
• Transport provider.
• Repair technician.
• Accountant or bookkeeper.
• Software subscription provider.

Why use bill-only suppliers

• You can keep service providers organised.
• You can link bills to the right payee.
• You can see outstanding amounts by supplier.
• You avoid mixing service providers with stock suppliers.
• You can search and filter them easily.
• You can review bills and payables without expecting stock values.

How bill-only suppliers are different from stock suppliers

• A stock supplier is used for inventory items.
• A bill-only supplier is used for bills and services.
• A bill-only supplier may show bills total and bills outstanding, but usually no stock cost value or stock retail value.
• This is normal because bill-only suppliers are not stock sources.

How to add one

• Open Suppliers.
• Tap Add supplier.
• Enter the supplier or payee name.
• Choose Bill-only supplier.
• Add contact details, account references, address, and notes.
• Save the supplier.

Useful notes for bill-only suppliers

• Utility account number.
• M-PESA PayBill or Till number.
• Payment deadline.
• Monthly billing cycle.
• Contact person.
• Service location.

Example

• A shop owner can save the landlord as a bill-only supplier, then link monthly rent bills to that supplier. Bizwazi can then show rent bills total and outstanding rent balance.
• A salon can save Kenya Power as a bill-only supplier for electricity bills, while keeping its hair product wholesaler as a stock supplier or stock-and-bills supplier.