When to mark a supplier inactive instead of deleting it

Marking a supplier inactive is usually safer than deleting it. Inactive suppliers stay in your historical records but are no longer treated as normal active suppliers.

Use inactive when

• You no longer buy from the supplier.
• The supplier has closed.
• The supplier’s prices are no longer acceptable.
• The supplier is unreliable.
• You want to keep old bills or stock history.
• The supplier is linked to stock or bills and should not be removed completely.

Why inactive is useful

• It keeps old records clear.
• It protects bill history.
• It protects inventory history.
• It avoids breaking reports.
• It stops old suppliers from being confused with current suppliers.

What inactive means

• The supplier still exists in Bizwazi.
• Past bills and inventory links remain visible.
• The supplier can be reactivated later if needed.

Example

• If a wholesaler supplied stock last year but you no longer use them, mark the supplier inactive. This keeps old bill and stock records understandable without treating the supplier as current.