How to track Cash, M-PESA and stock in a Kenyan duka

A duka may sell many small items during the day. Some customers pay Cash, some pay by M-PESA, and stock may be bought from suppliers whenever items run low.

If the owner records only total sales, the business can still become confusing. The owner may not know whether money is in Cash or M-PESA, which stock sold, which expenses were paid, or whether a supplier is still owed.

A better duka record should connect sales, accounts, expenses and stock.

What to record in a duka

• Cash sales.
• M-PESA sales.
• Stock-linked sales for important products.
• Supplier purchases.
• Expenses such as transport, packaging, rent, wages and utilities.
• Transfers between M-PESA, Cash and Bank.
• Daily opening and closing balances.

Common duka problems

• M-PESA sale entered as Cash.
• Stock bought but not recorded.
• Cash used for expenses but not entered.
• Supplier payment forgotten.
• Customer credit not followed up.

How Bizwazi helps

• Bizwazi helps a duka owner see sales, stock, expenses and balances together.
• This makes it easier to understand both stock movement and daily money movement.