How to Reconcile M-PESA Transactions Daily

Daily M-PESA reconciliation means checking that the money received through M-PESA matches the sales, invoices, expenses and transfers recorded by the business.

Start with your opening balance

Begin each day by knowing your starting M-PESA balance. Without an opening balance, it becomes difficult to know whether the end-of-day balance is correct.

Record each M-PESA sale

Every M-PESA payment should be recorded with the amount, time, customer or reference, and purpose of payment. This helps you match real transactions with your business records.

Subtract expenses and withdrawals

If you use M-PESA to pay suppliers, buy stock, pay transport, pay wages or withdraw money, record those transactions immediately. Otherwise, the balance may look wrong at the end of the day.

Compare expected and actual balance

At closing time, compare the expected M-PESA balance with the actual balance. If there is a difference, check for unrecorded sales, expenses, transfers or mistakes.

Bizwazi helps by keeping sales, expenses, transfers and daily balances in one place so you can spot differences earlier.